Catch the call they missed.
Every missed call gets an immediate, helpful text back—before that homeowner calls the next company.
HVAC automation, built to book
More booked HVAC jobs. Less chasing.
BookedFlow helps HVAC companies turn missed calls and slow follow-up into booked appointments—without hiring another full-time employee.
Built around your phone, calendar, inbox, and CRM—not a new software headache.
Live lead flow
From inquiry to booked
MISSED CALL · 2:14 PM
New homeowner inquiry received.
AUTOMATED TEXT-BACK · 2:14 PM
“Thanks for calling. What can we help with today?”
QUALIFIED + ROUTED
Service need, location, urgency, and appointment preference captured.
Appointment request ready for your calendar.
Built to move leads while your team is in the field
The booking system
The work keeps moving—even when your team can’t answer.
Turn interest into a real appointment.
Respond, qualify the job, answer common questions, and route qualified leads to the right calendar.
Keep estimates from disappearing.
Follow up on open estimates, hand clean context to your CRM, and keep your team focused on the work.
Built to match the leak
Clear systems. Clear monthly pricing.
Pick the level of lead capture, booking support, and operations automation your HVAC team needs right now.
Secure recurring checkout is handled by MadeThis. After enrollment, BookedFlow confirms your kickoff and next steps.
Designed for the field
Your customers get answers. Your team gets the right next step.
Rapid lead response
A quick, consistent first response makes it easier for homeowners to choose you.
Clear qualification
Capture the details your dispatcher needs before the conversation hits your team.
Better estimate follow-up
Keep open estimates visible and send timely, on-brand follow-ups automatically.
Clean CRM handoff
Log the conversation and route the lead where your team already works.
Free HVAC Automation Audit
Find the booked jobs hiding in your current lead flow.
Tell us where the bottleneck is. We’ll review your inquiry-to-booking process and show you where automation can create breathing room for your team.
- Map where HVAC leads are leaking today.
- Identify the fastest path to more booked jobs.
- Show you a practical automation plan for your current stack.
The BookedFlow approach